Planning a business trip involves much more than booking a flight and packing documents. An efficient corporate trip requires organization, clear objectives and the selection of spaces that ensure comfort, connectivity and ideal working conditions.
At Cafam, we understand that every business meeting, strategic gathering or convention requires an environment that fosters productivity and offers well-being to its participants. That’s why our hotels and convention centers are designed to deliver memorable experiences that combine efficiency, modern infrastructure and high-quality service.
If you’re preparing your next business trip, these recommendations will be very useful to help you optimize your time, improve results and choose the right spaces based on your needs.
1. Define clear objectives for your trip Before planning transportation or bookings, it’s essential to establish the goals of the trip. Is it a congress? A convention with teams from different regions? A strategic meeting with clients or partners? Having clarity on the objectives will allow you to determine:
• Trip duration • Number of attendees • Types of spaces required • Essential technical resources • Additional services needed (catering, coffee breaks, lodging, internal transportation, etc.)
This initial clarity streamlines logistics and ensures that every detail adds value to the business experience.
2. Choose a venue with appropriate infrastructure for meetings and events The success of a corporate trip also depends on the chosen venue. Cafam has convention centers in Melgar and Cartagena, integrated with strategically located hotels that combine comfort, technology and inspiring environments.
Kualamaná Convention Center – Melgar This venue offers spacious settings surrounded by nature and a warm weather that supports concentration and well-being. Its main spaces include:
• Gran Suitama e Ikima event room: Two-story multifunctional areas with capacity for 420 people per level or 840 simultaneously. Ideal for conventions and large-scale training sessions. • Salón de Comisiones: Perfect for small meetings, with capacity for 12 people in a U-shaped layout. • Events Plaza: An open-air space with capacity for 300 people, ideal for fairs, exhibitions and outdoor activities.
Additionally, this center offers WiFi, modern production equipment, and continuous support from the Cafam team.
Almirante Convention Center – Melgar This center is ideal for conferences and small- to medium-sized business events. Its spaces include:
• Salón Alcatraz: Modern and filled with natural light, with setups for 70 people in auditorium style, 48 in classroom style or 30 in a U-shape. • Salón Neptuno: Features a terrace for coffee breaks and a privileged view. Capacity for 80 people in auditorium style or 60 in classroom style. • Salón Nautilus: Intimate and functional, ideal for small meetings or training sessions (up to 60 people in auditorium style).
Corales de Indias Convention Center – Cartagena For those traveling on business to the Caribbean coast, the Corales de Indias Hotel in Cartagena offers one of the most inspiring settings in the country, beachfront and fully connected. Its meeting spaces include:
• Gran Kalamary: Composed of four independent rooms that can be combined to host up to 350 people, equipped with technology for simultaneous interpretation, advanced lighting, video projection, audio systems and air conditioning. • VIP Boardroom: Ideal for executive meetings of up to 20 people. • Commissions Room: Four rooms with capacities ranging from 4 to 10 people, perfect for private meetings or working sessions
These are complemented by comfortable accommodations, diverse dining options and proximity to Cartagena’s historic center.
3. Organize your agenda in advance A well-planned business trip should include time for transportation, rest, reviewing information and preparing for key meetings. Some recommendations include:
• Establish travel times between each activity. • Book spaces such as VIP rooms or small meeting rooms if additional meetings are needed. • Consider breaks, especially if the event lasts more than one day.
Cafam facilitates this process by offering integrated areas that reduce travel time and centralize all necessary services.
4. Prioritize connectivity and technological resources Be sure to assess aspects such as:
Cafam’s convention centers are designed to meet the technological standards required by modern business events.
5. Choose comfortable lodging close to the event venue Staying within the same complex where activities take place is one of the most practical decisions of a business trip. The Kualamaná, Almirante, and Corales de Indias hotels offer modern rooms, quiet areas, direct access to meeting spaces and complementary services such as restaurants, internal transportation (in Melgar), and social areas perfect for relaxing after a business day.
Conclusion: turn your business trips into productive and memorable experiences Good planning ensures that corporate activities are truly effective. With Cafam hotels and convention centers, your team will enjoy professional spaces, inspiring environments, and comprehensive support from planning through event execution.
Book your corporate spaces at Cafam and experience meetings, congresses and conventions with the quality, comfort and support your company deserves.
Frequently Asked Questions Which Cafam convention center is best suited for large events? The Kualamaná Convention Center and its Gran Suitama and Ikima event room can accommodate up to 840 people simultaneously, making it ideal for large conventions.
Does Cafam offer spaces for small executive meetings? Yes. Both in Melgar and Cartagena, you will find VIP rooms and commissions rooms for groups ranging from 4 to 20 people.
Do Cafam convention centers have technology for virtual or hybrid meetings? Yes, they feature projection, sound, lighting and connectivity equipment that allow events to be streamed or hybrid sessions to be held.
